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BR Recruitment Privacy Notice. May 2018

GDPR May 2018

BR Recruitment Ltd, ‘The Company’, is a recruitment business providing work finding services to our candidates / work seekers and our clients. In order to do so we act in the capacity of a Data Controller as we must process personal data (including sensitive personal data) in order to provide these services.

As a Company we are committed to protecting the privacy of our candidates, clients and any users of our website. We will ensure that the information you submit to us is only used for the purposes set out in this policy.

You may give your personal details to The Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

The legal bases we rely upon to offer these services to you are:

1. Collection and Use of Personal Data

a. Purpose of processing and legal basis

The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

The legal bases we rely upon to offer these services to you are:

Your consent
Where we have a legitimate interest
To comply with a legal obligation that we have
To fulfil a contractual obligation that we have with you

Any information collected and stored will be –

Website activity – more information is detailed in The Company’s Cookie statement.
Information provided for registration as a candidate / work seeker.
Information provided for business purposes, internal analytics.
Information provided for contacting you directly.
In reference to any potential legal proceedings.

b. Legitimate Interest

This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. We provide work finding services to both candidates and clients and therefore process personal data in order to be able to provide these services. We need to check the identity of candidates, their right to work and qualifications as well as process pay and manage entitlement to certain statutory rights. We therefore feel it is reasonable to conclude that processing personal data in order to provide work finding services is in the legitimate interests of all parties involved.

Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

Managing our database and keeping work-seeker records up to date;
Contacting the candidate/individual /work seeker to seek consent where needed;
Providing work-finding services to the candidate, including sending candidate information to our clients where the candidate has demonstrated an interest in doing that particular type of work ;
Contacting the candidate/work seeker with information about similar products or services that they have used from ‘The Company’ ;
Passing candidate / work-seeker’s information to debt collection agencies.

c. Recipient/s of data

BR Recruitment will process your personal data (and/or sensitive personal data) only with our clients that we provide work finding services to. We will not provide any personal information to a client or third party (except as detailed in this policy) unless we have your consent.

The Company may process your personal data and/or sensitive personal data with the following recipients:

Companies/job vacancies to which you have agreed to your details being submitted
Following your permission, previous employers for the purpose of providing references
Payroll service providers who manage our payroll should you be employed through The Company on a temporary basis
IT and CRM providers
Government, law enforcement agencies & other regulators e.g the Police, Home Office, HMRC, Employment Agencies Standards Inspectorate (EASI), Local Authority Designated Officers (LADOs), GLAA

d. Statutory/contractual requirement

Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not we will be unable to provide work finding services to you.

Recruitment businesses must collect certain personal data to meet statutory obligations, such as the Conduct of Employment Agencies and Employment Businesses Regulations 2003 – for example, they have to check identity, right to work, suitability for the role, qualifications and experience. In reality, if a recruitment business does not or cannot do all of these checks it may not be able to introduce or supply a work seeker to a client.

2. Data Retention

The Company will retain your personal data only for as long as is deemed necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.

The Conduct Regulations require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services. We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

Where the Company has obtained your consent to process your personal and / or sensitive personal data, we will do so in line with our retention policy. The Company Data Retention policy is to retain data for as long as it deems necessary or until requested in writing by an individual or organisation to remove its data from The Company records. Where we no longer need to process your personal data or we have had no meaningful contact with you over the past 5 years, we will delete your data from our systems unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities or in connection with any anticipated litigation). We can also delete your data at any time upon your request.

3. Your Rights

Please be aware that you have the following data protection rights:

The right to be informed about the personal data the Company processes on you;
The right of access to the personal data the Company processes on you;
The right to rectification of your personal data;
The right to erasure of your personal data in certain circumstances;
The right to restrict processing of your personal data;
The right to data portability in certain circumstances;
The right to object to the processing of your personal data that was based on a public or legitimate interest;
The right not to be subjected to automated decision making and profiling; and
The right to withdraw consent at any time.

Where you have consented to the Company processing your personal data and /or sensitive personal data you have the right to withdraw that consent at any time by contacting Lisa Byrne. Director. Tel 0141 248 8222. Email – lisa@brrecruitment.com

There may be circumstances where the Company will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons. If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

4.Website Data Collection

The Company gathers information regarding visitors to our website. We only use such data in the aggregate form. Information on how this data is gathered is provided in our cookie policy

5. Equal Opportunities

BR Recruitment Ltd is an equal opportunities employer and is committed to diversity. All job applicants will receive equal treatment and we will not discriminate on grounds of gender, marital status, race, ethnic origin, colour, nationality, national origin, disability, sexual orientation, religion or age.

6. How we safeguard your data

We care about protecting your data and are committed to taking all reasonable and appropriate steps to protect the information that we hold from misuse, loss, or unauthorised access. We do this by having in place a range of appropriate technical and organisational measures that are designed to prevent unauthorised access to, and misuse of, your personal data. BR Recruitment cannot guarantee the security of data sent over the internet.

7. Complaints Or Queries

If you wish to contact us about this privacy notice please contact: Lisa Byrne. Director. Tel 0141 248 8222. Email – lisa@brrecruitment.com